Product Updates

August 2021 Release: New Authentication Options and More

Good news for all Circularo users!

We are welcoming summer with a new Circularo release, expected to come out by the end of this month.

The new release, as usual, brings many new features and improvements for the user’s convenience. This time, we focused heavily on identity verification, which resulted in new authentication options for logging into the app as well as for accessing shared documents, among other updates.

Here’s what’s new:

New 2-Factor Authentication Options

Two new types of 2-step identity verification options were added. On top of the already existing SMS authentication, users can now choose to authenticate at login through their email or with a 3rd party app such as Google Authenticator.

New 2 factor identitiy authentication options for login

Email

By enabling email authentication, a verification code is sent to a user’s email address upon entering their login details. Users will be able to proceed to Circularo after entering the code into the app.

Email verification

Third-party authenticator

Circularo now supports two-factor authentication (2FA) using time-based one-time passwords (TOTP). Any mobile authenticator apps like Microsoft Authenticator, Google Authenticator, and others supporting TOTP (RFC 6238) are now supported.

To benefit from this new 2FA, users need a supported authenticator app installed on their smartphones. After enabling the third-party authentication option, Circularo will display a QR code to be scanned with the authenticator app. 

Scan a QR code with your authenticator app

After scanning the QR, a code will appear in the authenticator app that needs to be entered into Circularo upon login to access the platform. 

Enter code from your authenticator app to access Circularo

OAuth Verification for Shared Documents

When sharing a document with external recipients, the sender can protect the document by asking the recipient to verify their identity in various ways. 

Newly added is the OAuth option, where the sender can choose a third-party app such as Google, Microsoft, or LinkedIn, and ask the recipient to verify their identity through their account. 

Ask recipients to verify their identity through their 3rd party accounts

Copy & Paste Your Signing Fields

The signing process is now even more convenient. Copy and paste your signature or any other field onto the document using the common Ctrl+C, Ctrl+V shortcuts. Especially useful for documents requiring multiple signatures.

Ctrl+C and Ctrl+V your input fields

Upgraded Signing Order

Previously, it was only possible to send a document to all signatories at once or set the signing order to one signatory at a time (order 1, 2, 3…). In the new release, Circularo users gain the option to send a document to multiple users at the same time while still managing a signing order (example order: 1, 2, 2, 3, 3, 3). 

As seen in the example below, the document is first signed by the first user and then automatically sent to Susan and Adam at the same time. After they have both signed it, it is then sent for signing to user n.3 (Deborah). 

Combine parallel and sequential signing order in one session

Reusing Documents

Completed and Failed documents can now be easily reused in a single step with the New Request button. This enables users to send the same document with the same configuration of eSigning fields to a different recipient quickly without having to upload the document again or create a template first.

Keep the configuration of your document and send it to different recipients easily

… and some more perks and tweaks

National Identity Provider Support

Circularo now supports both user authentication and signatory verification through these digital identity providers:

  • UAE Pass (available for customers in the UAE)
  • Bank ID (available for customers in the Czech Republic)

Autodesk BIM 360 Integration

BIM 360 is a part of the Autodesk Construction Cloud, connecting workflows, teams, and data to help you build better. From this release on, it is available directly in the Circularo user interface so you can easily import or export your BIM 360 plans and other documents to or from Circularo.

Automatically Detected Timezones

Every user’s timezone is now automatically detected and set by Circularo. If a user wants to select their own timezone, this feature can be switched off in Preferences.

Change Expiration Date in Document Preview

Users are now able to see the document’s expiration date in its preview and change it directly from there. Previously, this was only possible through the Edit button.  

New Users Can Access Previously Shared Documents

If someone who has previously had documents shared with them as an external recipient creates a Circularo account, they will be able see those documents in their app. 

Timezone Added to Audit Trail

A new field “Timezone” has been added to the Audit Trail which displays the timezone of the user. The date and time of all the actions in the Audit Trail are according to the timezone set by the user in Preferences

MS Office Online

Last but not least, we have an important update regarding the MS Office online integration. Unfortunately, due to the recent MS Office 365 changes, we had to temporarily remove MS Office online editing functionalities from Circularo until the issue gets resolved by Microsoft. 

Office online preview works as usual. Thank you for your understanding.

Have any questions or inquiries about this release or anything else?

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